Community Development Trust

DEVELOPMENT TRUST

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Minutes of Community Meeting held on Wednesday 21 st October 2009 Craster Memorial Hall 7p.m.

Present

Michael Craster , Michael Robson, Colin Biott, Jim Shaw, Joyce Shaw, Heather Lee, Doris Clark, Patricia Jones, Karen Barnard, Marion Gallon, Marjorie Clark, John Gallon, Brian Chambers, J. Findeison, Michael Findeison, Michael Doherty, Rosemary Gibbs, Michael Gibbs, Kevin Brown, Jennifer Doherty, Hilary Punton, Pauline Baird, Michael Taylor, Marjorie Taylor, Diana Ridley, Geoffrey Ridley, Allan Brooks, Carol Grey & Fyona Robson.

Apologies

Rosie Robson, Joe Flegg, Trish Flegg, Keith Hobbs & Peter Howard.

Michael Craster welcomed all present to discuss the final draft of the proposed new constitution for the Craster Community Trust, which will merge the existing Craster Memorial Hall and Craster Community Development Trusts.

Michael explained the purpose of the meeting was to successfully conclude the work undertaken to merge the two trusts.

He explained the reasoning behind the project was that with the resident population getting fewer and older it was becoming increasingly difficult to get committee members for both trusts as well as a belief that by bringing both trusts together the work of both trusts could be more successfully progressed.

A draft constitution drawn up by the Charities Commission had recently been presented separately to the Trustees of the Craster Memorial Hall and The Craster Community Development Trust. Following this the constitution was redrafted and subsequently approved by the Trustees of both Trusts.

The Charity Commissioners final requirement was that a meeting be held to inform the community of the process that had been undertaken and to confirm that content of this draft constitution fulfilled the required purpose.

Michael then opened up the meeting for comments and discussion.

The following points were raised.

Jim Shaw commented that on Page 5 under Meetings Of Committee, point 16 (1) should have a time scale added. It was agreed following discussion this point should read,

“The committee must hold at least 4 ordinary meetings which are open to members of the trust each year”.

Mr Findeison referred to Page 3 Powers of The Trustees point 5 (4) and asked that contents be included. It was agreed this point should read,

“Power to insure against public liability, trustee liability and if appropriate, employer’s liability; and to insure the buildings of the charity and their contents to their full value against fire and all other usual risks (except to the extent that the buildings are insured against any of these risks by a tenant).

Michael Craster referred to Page 4 Appointed Trustees point 8 (2) and asked that “are resident” be changed to “own property”. It was agreed this point should read,

“Should no descendant of Thomas Wood Craster be a trustee by election or nomination, a representative should be appointed by those descendants of Thomas Wood Craster who at the time of appointment own property in the civil parish of Craster or in lands adjacent belonging to Craster Estates – such representatives also to be resident in the civil parish or the adjacent Craster Estates.”

Michael Gibbs recommended that the new Craster Community Trust should take the earliest opportunity of converting itself to a Charitable Incorporated organisation since this should limit the financial liability of any individual Trustee.

Those present were then asked to vote on whether the draft constitution with amendments could be adopted and thus establish the Craster Community Trust.

In favour – 27.

Against – none.

Abstentions – 2

The vote was therefore carried.

Thanks were given to Peter Howard, Michael Craster and John Gallon for all their hard work in preparing the draft constitution.

Michael Craster closed the meeting at 7.15p.m.